Time Entry
Weekly Timesheets
Employees get a simple weekly workspace: time in, time out, unpaid meal minutes, PTO hours, and notes for each day. Valor calculates worked, PTO, and paid totals before submission, and validation catches the common mistakes — missing clock-outs, PTO without a type — before they reach payroll.
- This Week and Last Week open with one click; days pre-populated for the week
- Daily time in/out, unpaid meal minutes, PTO hours, PTO type, and notes
- PTO types for Vacation, Sick, Holiday, and Unpaid time
- Automatic weekly totals: worked, PTO, and paid hours
- Validation for incomplete day entries, time ordering, and hour limits
- Draft saving, submit notes, and manager email notification on submission
- Submitted and approved weeks lock; rejected weeks reopen with the manager's note
Manager Review
Manager Approvals & Direct Reports
Managers see a queue of exactly the timesheets that need a decision — only from employees who actually report to them. Approvals stamp the reviewer, note, and timestamp; rejections require a reason and route the week back to the employee. A separate direct-reports view gives managers filtered history across their whole team, and approval routing follows the reporting lines your HR admins maintain with full effective-date history.
- Approval queue limited to submitted timesheets from active direct reports
- Full daily detail, weekly totals, and employee notes on the review screen
- Approve with an optional note; reject with a required reason
- Employee notification emails after every decision
- Direct-report history filtered by employee, status, and week range
- Reporting lines managed by HR with effective dates and preserved history
- Approved timesheets trigger PTO accrual and usage ledger sync automatically
Time Off
PTO Requests & Balances
Employees see their live PTO balance, pending holds, and full ledger — then request time off in dated rows with optional emergency marking. Managers review with complete context: current balance, balance after pending requests, emergency usage, and policy warnings, so decisions are informed instead of guessed.
- Live balance with fiscal-year context, pending requests, and approved future PTO
- Requests for Vacation, Sick, Holiday, or Unpaid time, entered by day
- Policy warnings for short notice, minimum request size, insufficient balance, and emergency caps
- Authorized overrides for negative-balance and emergency-cap exceptions, recorded per decision
- Employees can update, cancel, or resubmit requests; approved requests support change requests
- Approved PTO posts usage to the ledger by day — no manual balance edits
- Email notifications keep employees and managers in the loop at every step
HR Administration
PTO Policy, Rollover & Payout
HR admins configure the rules once — fiscal year start, accrual tiers, carryover caps, emergency caps, notice thresholds — and Valor applies them everywhere. Year-end rollover previews forfeited hours before posting, and payout calculations read the same ledger the rest of the system writes.
- Tenant-wide policy: fiscal year, weekly hours, hour increments, and accrual tiers
- Per-employee PTO profiles with eligibility dates and starting accrual tiers
- Manual adjustments posted as documented ledger entries with reasons
- Rollover preview shows ending balance, carryover cap, and forfeited hours per employee
- Payout calculations from the ledger as of any selected date
- Tenant-wide admin view of balances, pending hours, and request history